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Acknowledgement letter

Managers should use the 'resignation acknowledgement letter template' when confirming receipt of a staff member's resignation.

The acknowledgement letter confirms:

  • Agreed last working day, taking into account the relevant notice period
  • Annual leave owed or owing and any agreed arrangements
  • Exit questionnaire link
  • Exit interview date

The letter should be sent to the member of staff no later than five working days after receiving notice of their resignation.

Can a member of staff resign by email?

A member of staff must submit their intent to resign in writing to their immediate line manager. This can be done by email or a letter, but cannot be verbally.

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