Managers should use the 'resignation acknowledgement letter template' when confirming receipt of a staff member's resignation.
The acknowledgement letter confirms:
- Agreed last working day, taking into account the relevant notice period
- Annual leave owed or owing and any agreed arrangements
- Exit questionnaire link
- Exit interview date
The letter should be sent to the member of staff no later than five working days after receiving notice of their resignation.
Can a member of staff resign by email?
A member of staff must submit their intent to resign in writing to their immediate line manager. This can be done by email or a letter, but cannot be verbally.