Acknowledgement letter
Managers should use the 'resignation acknowledgement letter template' when confirming receipt of a staff member's resignation.
The acknowledgement letter confirms:
- Agreed last working day, taking into account the relevant notice period
- Annual leave owed or owing and any agreed arrangements
- Exit questionnaire link
- Exit interview date
The letter should be sent to the member of staff no later than five working days after receiving notice of their resignation.
Can a member of staff resign by email?
A member of staff must submit their intent to resign in writing to their immediate line manager. This can be done by email or a letter, but cannot be verbally.
Related pages
Notice periodsDetails of notice periods for members of staff leaving the Trust.Leaver questionnaireThe online leaver questionnaire allows staff to provide confidential feedback on their overall experiences at UHB.Exit interviewExit interviews are face to face meetings between a member of staff and their line manager.
