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Freedom of information requests

FOI 4027 2023/24

Details of payroll, HR and finance solutions

Published 29 May 2024

Details of payroll, HR and finance solutions

Questions

  1. What software do you use for your payroll, hr and finance solutions, how much annually do you spend on each, when does each contract expire?
  2. Do you manage your payroll in-house or do you outsource it if so, who do you outsource it to?
  3. How many people do you pay each month using your payroll solution?
  4. How many pensioners do you pay using your payroll solution?
  5. Do you use Microsoft power platform technologies such as Power Automate, Power Virtual Agents?
  6. What is the employee count in your organisation?
  7. Do you collaborate with other organisations in the delivery of HR & Payroll shared services? If so which organisation?
  8. Do you work with any industry experts such as ATOS, KPMG, EY, Accenture etc?
  9. Who in your organisation is the head of service for HR and Payroll software or services and what is their role?

Response

  1. Function

    Software

    Annual fee / Maintenance fee 2023/24

    Contracts expire date

    Payroll & HR

    ESR

    £2,500.00

    N/A

    HR

    Allocate

    £521,536.00

    10 April 2024

    Finance

    Sage

    £145,000.00

    30 June 2024

    Finance

    Oracle (HGS)

    £77,173.00

    31 March 2025

    Finance

    FT (UHB)

    N/A

    N/A

    HR

    DataXchange (HGS)

    £6,800.00

    30 September 2024

    HR

    Medic@Work

    N/A

    N/A

    HR

    Oleeo

    £46,080.00

    17 December 2024

  2. In house
  3. 50,000
  4. 21,000
  5. No
  6. 25,067
  7. Yes. 

    We provide Expenses for Oxford University Hospital through FT
    Shared services for payroll 20 Trusts in ESR
  8. Yes
  9. Tina Phillips, Head of Payroll

    Cathi Shovlin, Julian Miller, and Robert Bennett are responsible for software.

    Staff email addresses follow the format: Firstname.Surname@uhb.nhs.uk

     

    All staff are contactable via the Trust’s switchboard: 0121 371 2000 or 0121 424 2000

     

    Please note, under the Privacy and Electronic Communications Regulations (PECR) it can be unlawful to send electronic mail marketing to individuals unless:

    • recipients have specifically consented, preferably via an opt-in, or
    • recipients are an existing customer who has bought a similar product or service from you in the past, and you give them a simple way to opt out of receiving your electronic marketing in every message you send.

     

    When contacting via email, you must not disguise or conceal your identity and must provide a valid contact address so recipients can opt out or unsubscribe.